How to Send Email Reminders for Google Forms Automatically

Sending email reminders automatically for Google Forms can be achieved using Google Apps Script, which allows you to extend the functionality of Google Workspace apps like Google Forms. Here's a step-by-step guide to setting up email reminders for Google Forms:

1. Open Your Google Form:

• Open the Google Form for which you want to send email reminders.

2. Go to Google Apps Script Editor:

• Click on the three vertical dots in the upper-right corner of Google Forms.
• Select "Script editor" from the dropdown menu. This will open the Google Apps Script editor in a new tab.

3. Write the Script:

• In the Google Apps Script editor, write the script to send email reminders. Below is a basic example script:

function sendReminderEmail() {

  // Get the form by its ID

  var form = FormApp.openById('YOUR_FORM_ID');

  

  // Get the responses

  var responses = form.getResponses();

  

  // Set the email subject and body

  var subject = "Reminder: Please complete the form";

  var body = "This is a friendly reminder to complete the form.";

  

  // Iterate through the responses and send reminder emails

  for (var i = 0; i < responses.length; i++) {

    var respondentEmail = responses[i].getRespondentEmail();

    

    // Send email

    GmailApp.sendEmail(respondentEmail, subject, body);

  }

}

4. Save the Script:

• Give your project a name and click the floppy disk icon to save your script.

5. Set Triggers:

• Click on the clock icon to set up triggers.
• Click on the "+ Add Trigger" button.
• Configure the trigger to run the sendReminderEmail function at the desired frequency (e.g., daily, hourly, etc.).

6. Authorize the Script:

• When you run the script or set up triggers, you may need to authorize the script to send emails on your behalf.

7. Test:

• Test the script to ensure it's sending reminder emails correctly.

Important Notes:

• Replace 'YOUR_FORM_ID' with the ID of your Google Form.
• Customize the email subject and body to fit your needs.
• You can enhance the script further by adding conditions to send reminders only to respondents who haven't completed the form yet.
• Make sure to comply with spam regulations and best practices when sending automated emails.

By following these steps, you'll be able to automatically send email reminders for your Google Forms.